What Is an AI Receptionist?

An AI receptionist is an artificial intelligence system that answers phone calls for your business automatically — just like a human receptionist, but available 24/7/365. It handles appointment booking, lead qualification, call routing, FAQ answering, and after-hours coverage at a fraction of the cost of hiring staff.

BrightLaunchIQ AI Receptionist Features

• 24/7 AI call answering — never miss a call again
• Appointment booking with real-time calendar integration
• Lead qualification with custom intake questions
• Intelligent call routing and live call transfer
• After-hours, weekend, and holiday coverage
• CRM integration (Salesforce, HubSpot, Zoho)
• Call transcription, summaries, and recordings
• SMS and email confirmations
• Custom branded greeting
• Multi-location support
• HIPAA-ready configurations for healthcare

Best AI Receptionist for Small Business

BrightLaunchIQ is built for service businesses that depend on phone calls — HVAC contractors, plumbers, electricians, roofers, dental offices, law firms, medical practices, agencies, and consultants. If your customers call before they buy, this is for you.

AI Receptionist vs Hiring Staff

A full-time receptionist costs $35,000–$55,000+ per year, works limited hours, and calls in sick. BrightLaunchIQ AI Receptionist works 24/7/365 at a predictable monthly rate — no payroll taxes, no benefits, no overtime, no turnover.

AI Receptionist vs Virtual Receptionist

A virtual receptionist is a remote human costing $250–$500+/month with per-call fees and limited hours. BrightLaunchIQ AI Receptionist answers instantly 24/7 with no per-call fees and handles unlimited simultaneous calls.

AI Receptionist vs Answering Service

Traditional answering services take messages. BrightLaunchIQ AI Receptionist books appointments, qualifies leads, routes urgent calls, and handles FAQs — all automatically, with no hold times and no per-minute fees.

How Much Does an AI Receptionist Cost?

AI receptionist services cost $199–$499/month. Compare that to $35,000–$55,000+/year for a human receptionist or $250–$500+/month for a virtual receptionist with per-call fees. Most businesses see ROI within the first month.

AI Receptionist FAQ

Will customers know it's AI?

Most callers don't notice. The AI uses natural, conversational language trained on your specific business.

Can it transfer calls to a live person?

Yes. You set routing rules for which call types get transferred to a live person in real time.

Does it work with my calendar?

Yes. Integrates with Google Calendar, Outlook, Calendly, and industry-specific tools.

How long does setup take?

Most businesses are live within a few days. No technical skills required.

Is it good for HVAC and plumbing companies?

Ideal. Contractors miss 60-80% of calls on job sites. AI answers every call instantly, even at 2 AM.

Is it HIPAA compliant?

HIPAA-ready configurations available for medical offices and dental practices.

Get Started

Stop missing calls. Start capturing revenue. Your AI receptionist can be live in days.